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8.2.1 Project Administration, Planning, Design and Supervision
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8.2.1 Project Administration, Planning, Design and Supervision

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The implementation of the project will incur costs from a variety of administrative activities during the various phases of the project: engineering design, construction, and post-construction activities (operation, maintenance, monitoring and evaluation). The following sections indicate the costs (as proportions of the overall budget) necessary to successfully complete a project. Administrative activities are expected to consume approximately 25% of the total project costs.

 

Project Administration and Management. A fundamental expense of any project is the overall administration and management costs. This budgetary component of the project includes a range of tasks, including accounting; supervision; coordination; scheduling; reporting; procurement; monitoring; and evaluation. Collectively, these tasks will consume approximately 10% of the total project budget. The actual costs will depend on the complexity and scope of the project, and the administrative requirements of the funding agency.

 

Feasibility Study Report (FSR) and Related Studies. As discussed in Chapter 6, the FSR and related supporting studies (community assessment study, topographic survey, geotechnical investigation, environment impact assessment (EIA)) are undertaken to determine the community(s) needs and project feasibility. The cost of a FSR and related studies will again depend on the size and complexity of the project(s) and usually consumes approximately 3% of the total project budget.

 

Public Consultation. To ensure the project meeting the community’s needs and bringing positive impacts on community development, meaningful public consultations shall be conducted throughout the project life cycle in the format of questionnaire survey, face-to-face interview, focused group discussion, and meetings. The cost will depend on the scale of project affected areas and households.

 

Engineering Design Plans. Once the FSR is completed the next phase of work is to prepare detailed engineering design plans and specifications. The engineering design plans generally consume approximately 5% of the project budget. However, if the project is set up under a design and build (DB) procurement contract (refer to Section 9.2.2), the DI may be retained to prepare performance specifications for the engineering contractor, who ultimately will prepare the design plans for the project as part of the construction costs. The costs of the performance specifications would normally cost in the range of 1.5% of the total project budget. These costs will depend on the complexity of the project.

 

Construction Supervision. Once a project has been awarded to a contractor for construction, a qualified third party will be recruited to supervise the construction of the project.  At this stage, the DI responsible for preparing the engineering design plans is normally under contract to inspect the project and to address any issues or unanticipated conditions that may arise during construction. The overall costs for construction supervision will usually be approximately 5% of the overall project budget.

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